Manage Gmail settings
1. Manage Gmail settings
Welcome to Module 6: Manage Gmail settings. This module explores unique features in Gmail that are designed to save you time and improve your productivity. In this module, we'll explore Gmail signatures, email templates, out-of-office alerts, automatic forwarding, and email sending options. To create a signature for your Gmail messages, select the Settings button and "see all settings" from the menu. Under the General tab, scroll down to signature. Select "create new" to start a new signature. Name your signature and add the text, images, and styles your equire. Your signature will be appended to the end of outgoing messages. Remember to select "save changes" at the bottom of the settings page. Gmail allows you to create multiple signatures. After you create a signature, you can change the signature defaults. For new emails, use "no signature" or choose one of the signatures you've created. You can also choose "no signature" or one of the existing signatures when you reply to or forward an email. To manually add a signature to a message you're composing, select the insert signature button, then choose from one of your available signatures to add it to the message. If you find that you use the same response to messages often, you can create an email template. For example, you may work at a help desk and frequently get asked the same question, which requires a standard response. Before you can use an email template, you must enable templates. To do this, select the Settings button and select "see all settings." Switch to the advanced tab and ensure that templates are enabled. Remember to save your changes. To create a new template, compose a message and add a subject and message content. Then select "more options." Hover over Templates, then "save draft as template," and then select "save as new template." Name your template and select "save." To use your template when composing a new message, select "more options." Hover over Templates and select the desired template from the list. The template text will be added to the subject and message. However, if you've already typed a subject, the subject will not be altered. To send an automated reply to emails you receive while you're out of the office, you can create a “Vacation responder” automatic reply. In your Gmail settings, scroll to "Vacation responder" and type a Subject and Message. When you're ready to enable the automatic reply, select the “Vacation responder on” radio button. Choose a First day to begin the automated responses. Optionally, add a Last day to end the responses. By default, all messages will receive an automated reply while this feature is enabled, but if someone sends you more than one message, the response will only be sent once every four days. You can also choose to send responses to only people in your Contacts and/or only people in your organization. Please note that while we refer to this feature as the “Vacation responder” setting, some Google Workspace accounts may refer to it as “Out-of-Office AutoReply”.2. Let's practice!
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