Gmail actions
1. Gmail actions
Gmail is a web based app, but it's been designed to work a lot like a desktop email app. The Gmail interface changes in response to your selections. For example, if you select one or more messages you received by choosing the box next to the sender, you'll see additional buttons appear at the top of the message list. These actions include options to delete messages, mark them as spam, or move them to a label. Let's explore each of the actions. The first button is the Select action. Choosing it will select all the messages in the current view of your email. Selecting the drop down arrow will open a menu of additional selection options-- all, none, read, unread, starred and unstarred. Once you've chosen the selection, you can choose a message action to apply to the selected messages. Next is the archive action. Archiving a message removes it from your inbox but not from Gmail. Archived messages can be found via search by choosing a label that it was applied to or by selecting the all mail label from the label list. While viewing archive messages, the moved inbox action appears to restore a message from the archive. Using archiving helps to keep your inbox uncluttered, which allows you to stay focused and productive. The Report Spam action labels a message as spam, removing it from your inbox and reporting it to Google. Reporting messages as spam helps increase the effectiveness of Gmail automatic intelligent email filtering that prevents spam and other suspicious messages from reaching your inbox. We'll discuss keeping Gmail safe later on in this course. The Delete action moves the message into the trash, which is also a label. Messages in the trash can be restored, but if a message is not restored within 30 days, it is automatically and permanently deleted from Gmail. Your mail administrator may be able to restore permanently deleted message. The Mark As Unread action restores the message's unread status after you viewed its contents. The Snooze action removes a message from the inbox so that automatically reappears at a time of your choosing in the future. Select snooze and choose from one of the suggested future times or select Pick Date and Time to set a specific day and time for the message to reappear at the top of your inbox. Snooze messages can be found at any time before their automatic reappearance by selecting the Snooze label from the label list. You can un-snooze or change the reappearance date and time whenever you choose. The Add to Task action creates a new task in the My Tasks list with a link to the message. The subject of the message becomes the task title. We'll be reviewing how to leverage tasks to improve productivity later on. The Move To action moves a message out of the inbox while applying a label to it. Moving a message combines archiving and organizing into a single action. The label's action opens a menu of the labels in Gmail where you can select one or more to apply to the message. You can also create a new label from the menu. Labels are used to organize messages in Gmail similar to folders in other email systems, but with a few advantages. You'll have an opportunity to work with labels in a few moments. The More button opens a menu of additional actions including Mark as Unread, Mark as Not Important, Add Star, Filter Messages Like These, Mute, and Forward as Attachment.2. Let's practice!
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