Create and send a message
1. Create and send a message
What about composing a new message? To compose a new message in Gmail, click the Compose button to open the message window. To choose the recipient, click in the To field and start typing an email address. If the recipient happens to be in your organization or is part of your personal contacts, Gmail will suggest names based on the characters you've typed. As you type, the name suggested will change accordingly. The CC and BCC fields are optional. To add them, choose the respective buttons on the right of the message window. Next type a subject for your message. Subjects are optional, but recommended. Let's move on to the body of the message. Gmail has several formatting options to help you relay information exactly as you intend. Choose the Formatting Options button to open the toolbar for formatting text. The Formatting Options toolbar includes Undo and Redo actions as well as the font, style, and size of your text. This includes being able to bold, italicize, underline, and choose the color of your text. You can set the text alignment, bullet or numbered list, indent the text, and more. To remove existing formatting, click the Remove Formatting button. Perhaps you want to share a file. To share a file with your recipients, you can attach files from your computer or share files from Google Drive. To upload a file to Gmail from your computer, click the Attach Files button. Browse for the file and select it to add it to the message. To share a file from Google Drive, click the Insert Files Using Drive button and select the file you want to share. Google Docs, Sheets, and Slides files are shared as Google Drive links. Sharing a link to a file stored in Google Drive has the advantage of allowing you to share large files via email. Also, because it's a link, recipients will always see the latest version of the file. When you add a Google Drive file to a message, Gmail checks to see whether your recipients have access to the file. If your recipients do not have access, after you click Send, you'll be prompted to change the sharing setting of the file. You'll have the option to change the sharing settings to allow recipients to view, comment, or edit the file. You can also insert links, emoji and photos. Sometimes almost immediately after clicking send you realize that you have forgotten an important note in your message or notice that you didn't include a key recipient. Undo Send adds a short delay to the message leaving your inbox so you can edit it if necessary before sending it again. Undo Send is enabled by default. You can change the delay time before the email is sent in your Gmail settings. To use Undo Send, look for a small banner in the lower left corner of Gmail. To cancel sending your message, simply click Undo.2. Let's practice!
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