Sharing calendars

1. Sharing calendars

Welcome to module five, sharing calendars. Google Calendar is designed for collaboration. This module explores how to share your schedule with others and create and manage multiple calendars that you and your team can use together. Google Calendar makes it easy for coworkers to schedule time with you. There are two ways to share your calendar. You can share broadly with users across your organization, and you can share with specific people. You choose who to share with from your calendar settings page in the Access permissions, and Share with specific people settings. For example, you might want to share free or busy time with everyone in your organization. This allows others to find a free time slot in your calendar and reduces the risk of double booking. Then you might want to share event details with specific people in your organization. Or perhaps you're working on a sensitive project and want to restrict access to only others on your team. Note that the default and highest level of sharing allowed for calendars is controlled at the organizational level as a calendar sharing policy. Let's take a moment to review the information in the Integrate calendar settings. If your calendar is public, you can use the public URL to share access to the calendar via the browser, or use the web address in iCal format to share it for access in other apps. The embed code for the calendar can be used to display a Google calendar on a web page with options to customize the way the calendar is presented. When the calendar is embedded, any changes to events will automatically update wherever it is displayed. Remember, after you shared your calendar, you can revoke access at any time by changing permissions.

2. Let's practice!

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Google Workspace End User: Google Calendar

BeginnerSkill Level

5.0+

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This module covers the agenda. It also introduces students to On the Rise and the course business challenge.

Exercise 1: Course introduction Exercise 2: Agenda

Google Calendar enables you to easily schedule meetings and events, create tasks, and collaborate on shared calendars, so you always know what’s next. In this module you’ll learn how to open and navigate Google Calendar.

Exercise 1: Introduction to Google Calendar Exercise 2: Calendar walkthrough Exercise 3: Quiz Question 1 Exercise 4: Quiz Question 2

With Google Calendar, you can easily reply to event invitations and manage the events that you create. This module explores how the features of Google Calendar allow you to update events, check guest attendance, delete and restore events, and search Google Calendar.

Exercise 1: Respond to and manage events Exercise 2: Activity 3 explained Exercise 3: Activity 3 Use Google Calendar search Exercise 4: Quiz Question 1 Exercise 5: Quiz Question 2

Google Calendar allows you to adjust settings to match the way you work. Now that we’ve covered the key features of Google Calendar, we’ll look at how to customize it further using a few of the different settings available.

Exercise 1: Customize Google Calendar Exercise 2: Quiz Question 1 Exercise 3: Quiz Question 2