Other event types

1. Other event types

Welcome to Module 4, Other event types. Google Calendar offers multiple ways to help you enhance your productivity and communicate about scheduling more effectively. In this module, we'll cover how to use other event types and features, including out of office, tasks, and appointment schedules. You may have used the out of office auto reply in Gmail to alert senders that you're not available. Google Calendar has a similar feature: Out of office. You can set Out of office times for either part or all of the day or even multiple days. To set Out of office for a day in the top of the grid, select the day you'll be away, then select Out of office. By default, new and existing meetings during the Out of office time you set will automatically be declined, although you can choose not to. You can also customize the default message that is sent when the meeting is declined. Note that this functionality does not apply to personal accounts. Alternatively, you can select and drag on the calendar grid when in Month view to set a time for Out of office. When you stop dragging at the end of the timeframe, the event details window will appear, so you can modify the details of the event, in this case Out of office. When you create an event on Google Calendar, you can also opt to make it a task. Select any empty space on the calendar grid and choose Task from the event types. Give it a title. Set a date and time, or choose All day. Optionally, add a description. Select a task list to add it to and then select Save. Tasks appear every day at the specified time until you mark them as done or delete them. Tasks are also available in the side panel in Gmail, Google Calendar, Google Drive, Docs, Sheets, or Slides. To view tasks in your calendar, the box next to Tasks in your My calendars list must be checked. Appointment schedules are special blocks in your calendar that people can use to reserve time with you. For example, as an HR professional, you could set up office hours when employees are able to book a 15-minute slot to speak with you about benefits. To create a block of time for an appointment schedule, select the calendar grid while in the Day or Week views. Select Appointment schedule from the event details window and give the event a title. Choose a time frame for the appointments, and then select a time slot length in minutes. If you choose a time slot duration of 30 minutes, and the appointment schedule block was two hours, four slots will be created. Unlike normal events, you don't invite potential guests. The appointment schedule will have a special booking page that you can share with potential guests. Guests can select a slot from the event, and then once a slot is selected, it's removed from the block as an option. Note that to access the booking page, guests must be signed into a Google account.

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Google Workspace End User: Google Calendar

BeginnerSkill Level

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This module covers the agenda. It also introduces students to On the Rise and the course business challenge.

Exercise 1: Course introduction Exercise 2: Agenda

Google Calendar enables you to easily schedule meetings and events, create tasks, and collaborate on shared calendars, so you always know what’s next. In this module you’ll learn how to open and navigate Google Calendar.

Exercise 1: Introduction to Google Calendar Exercise 2: Calendar walkthrough Exercise 3: Quiz Question 1 Exercise 4: Quiz Question 2

With Google Calendar, you can easily reply to event invitations and manage the events that you create. This module explores how the features of Google Calendar allow you to update events, check guest attendance, delete and restore events, and search Google Calendar.

Exercise 1: Respond to and manage events Exercise 2: Activity 3 explained Exercise 3: Activity 3 Use Google Calendar search Exercise 4: Quiz Question 1 Exercise 5: Quiz Question 2

Google Calendar allows you to adjust settings to match the way you work. Now that we’ve covered the key features of Google Calendar, we’ll look at how to customize it further using a few of the different settings available.

Exercise 1: Customize Google Calendar Exercise 2: Quiz Question 1 Exercise 3: Quiz Question 2