Respond to and manage events
1. Respond to and manage events
Welcome to Module 3: Respond to and manage events. With Google Calendar, you can easily reply to event invitations and manage the events that you create. This module explores how the features of Google Calendar allow you to update events, check guest attendance, delete and restore events, and search Google Calendar. If you're added as a guest to an event in Google Calendar, the proposed event will appear on your calendar grid. Select the event to view its details. In the going section, select yes, no, or maybe to respond to to the event organizer. You might also receive an email invitation. The response options will appear at the top of the email. After you've chosen the response, you can open the event on your calendar and change it at any time before the event. You can also opt to propose a new time and send the proposed time with an optional message to the organizer. The organizer can review proposals and either choose or reject them. You can also send a note to the organizer by selecting add note. If the event has a large number of guests, the ability to propose new time might not be available. If the organizer permits guests to add additional guests, you can forward an email notification for an event to another person. If they accept the invitation, they'll appear in the guest list for the event. You can also add a guest from the event details on your calendar. Sometimes as the organizer of an event, you will want to make changes. To update the event, select it on your calendar grid and select edit event. Then, after you've made the changes, select save. You can choose to send an update email to guests to alert them to the changes. However, if you modify an event that has already passed, no updates will be sent. Attendees can also update an event. If the attendee has modify access to the event, changes will be reflected on everyone's calendar. Otherwise, the changes will only be visible on their own calendar. To check who has sent a response to your event, select the event on your calendar grid. The number of guests and their status will be listed. As guests respond, their contact icon will display a green check for yes, a red X for no and a gray question mark for maybe. Guests can change their response multiple times before the event. So check back often to get an updated status on your guest list To delete an event, select the event in your calendar grid. Select delete to remove it from your calendar and the calendars of your guests. You can also right-click an event to delete it, change the event color, or join its Google Me video meeting. If you're the organizer of the event, you'll be prompted to send an event cancelation email to all attendees. If you are a guest for the event, deleting it from your calendar is the same as declining the event. The organizer will see that you're no longer attending. When you delete a recurring event, Google Calendar will prompt you to select whether you want to delete just a selected instance of the event, the event and all the future occurrences of it, or all the events in the series. Some other calendar systems allow events to be canceled, but they remain on the organizer's calendar. Events canceled in Google Calendar are deleted from all calendars. What happens if you want to undelete an event? Well, as in Gmail and Google Drive, Google Calendar events that are deleted are moved to trash. To access the trash, select the settings menu and then select trash from the menu. Choose the select item box next to the event and select restore all selected to send the event back to your calendar. Alternatively, select delete forever all selected to purge the event immediately. Selecting empty trash will purge all the events in the trash. Did you know that all Google workspace apps use intelligent search in order to help you find exactly what you're looking for? Type a person's name, a key word, or phrase in the search box, and Google will suggest results from Google Calendar, Gmail, Google Drive and the Web. Select a result to view the details for an event. To narrow your search, select the down arrow to view the search fields which, what, who, where, doesn't have, and date range.2. Let's practice!
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