Event visibility and notifications

1. Event visibility and notifications

While you have visibility at the calendar level, you can also set visibility at the event level. Your primary calendar's event visibility is default visibility and is determined by your organization's policies for Google Calendar. If your calendar isn't shared with anyone specifically, changing the event visibility won't enable anyone to see the event details. However, if you've shared your calendar with specific people, they'll be able to see the event details based on the level of access you've assigned them. By setting the event visibility to private for a specific event, you can override the calendar-level visibility. Perhaps you have a personal meeting out of the office and, although you want the event to appear on your calendar, you don't want to share the details of the event with everyone who can see your calendar. You can choose to make an event private, and the event will only show as "busy" on your calendar, unless the person you have shared your calendar with has been given permission to see and change all event details. You can also add notifications to ensure that you won't miss an important event. Notifications, by default, will appear in the Google Calendar window and as a pop-up or toast on your desktop. The notification will appear ten minutes before the start time of the event. If you prefer, you can change the notification settings to send you an email instead, and you can add multiple notifications for a single event. Remember, the notifications you set on an event are for you only. The organizer and each attendee can set their own notifications. When you finish configuring your event, select Save to add it to the calendar. If your event has guests, you can choose whether to send them an email invitation. Guests who don't use Google Calendar will always get an email notification. Guests who use Google Calendar may have notifications disabled for their calendar and won't get an invitation email even if you choose to send one, but the event will still be added to their calendar. To discard an event before saving it for the first time, select Cancel Event Creation in the upper-left window of the Event Details window. Depending on your organization's Google Calendar policies, you might also get a warning if you are inviting a guest who is not in your Google Workspace domain.

2. Let's practice!

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Google Workspace End User: Google Calendar

BeginnerSkill Level

5.0+

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This module covers the agenda. It also introduces students to On the Rise and the course business challenge.

Exercise 1: Course introduction Exercise 2: Agenda

Google Calendar enables you to easily schedule meetings and events, create tasks, and collaborate on shared calendars, so you always know what’s next. In this module you’ll learn how to open and navigate Google Calendar.

Exercise 1: Introduction to Google Calendar Exercise 2: Calendar walkthrough Exercise 3: Quiz Question 1 Exercise 4: Quiz Question 2

With Google Calendar, you can easily reply to event invitations and manage the events that you create. This module explores how the features of Google Calendar allow you to update events, check guest attendance, delete and restore events, and search Google Calendar.

Exercise 1: Respond to and manage events Exercise 2: Activity 3 explained Exercise 3: Activity 3 Use Google Calendar search Exercise 4: Quiz Question 1 Exercise 5: Quiz Question 2

Google Calendar allows you to adjust settings to match the way you work. Now that we’ve covered the key features of Google Calendar, we’ll look at how to customize it further using a few of the different settings available.

Exercise 1: Customize Google Calendar Exercise 2: Quiz Question 1 Exercise 3: Quiz Question 2