Gemini in Gmail
1. Gemini in Gmail
2. Gemini in Gmail and Workspace Studio
Welcome to chapter 3. We are going to master the integration of Gemini within the Google Workspace. The tools we use every single day, like Gmail, Docs, Sheets, and Drive. My name is Michal Domagala, and I work as a product marketing manager for AI adoption at Google. We will start with the tool where we all typically spend the most time, Gmail. To collaborate with Gemini in Gmail, you can use the side panel. Just click "Ask Gemini" at the top right, or you can click specific feature buttons that will appear automatically within the app interface. Let's start with the post-vacation nightmare. You open an email thread and see dozens of replies debating a project update. Normally, you would have to read them one by one to understand the context. But how to do it in a different way, saving our time? Look at the top of the email where you can see the "Summarize this email" button. Let's click it. Instantly, Gemini gives you a top-line summary. It tells you who said what and what decisions were made, like a TLDR button. And you just saved 10 minutes of reading in 5 seconds. But imagine you need to know exactly what's on your plate right now. Let's move to the side panel on the right. You can select a suggested prompt or write your own. I will type "List the action items," and you get the specific answer. You can also ask Gemini for more complex summaries about a particular topic or from a specific person. Now, let's assume you've already caught up and decided to schedule a meeting to compose a new message within Gemini. Let's click "Reply" and then the "Help me write" button in the compose window or the pencil icon in the toolbar. Of course, you can also do it directly in the Gemini side panel. I will treat the prompt like a brief. Let's type "Reply proposing a joint status meeting, a 30-minute slot for next Thursday or Friday between 10:30 a.m. and 11:30 a.m." Click "Create". And you might need to wait a few moments for Gemini to generate a response. And look at that. Gemini drafts a complete email. If you like it, select "Insert". Otherwise, select recreate to try the prompt again and improve the generated response. Fast forward, you just finished the status meeting about the project. And let's say you want to send a quick recap within this thread, but you only have rough notes. With Gemini, you can easily turn them into a ready-to-send email. Click "Reply". Paste them in the compose window and select one of the options that appear in the toolbar under the pencil icon. Let's choose Polish. After clicking it, Gemini came up with a fully drafted email. And as with most Gemini emails, you can use the refine feature to either formalize, elaborate, or shorten the response. Now, we will run through emails directly from the main inbox interface without opening unread messages. Let's get back to our post-vacation scenario. Imagine it's your day one and your inbox is overflowing. Normally, you would have hundreds of emails here, but we are going to use a demo account to test this feature. Going back, you spot a few emails from your manager, John, and you need to know if there is any fire to put out immediately. Let's use the side panel and ask, "Summarize the latest emails from John Smith." It searches your inbox, finds the relevant emails, and summarizes them. Now, let's go a step further. Type "List all action items and the deadlines mentioned in these emails." Gemini extracts the details. You just turned the chaos into a clear action plan. Imagine one item is urgent. Your manager needs to answer a specific client question regarding the product you work on, and you know the answer is in the technical specification document. Open the relevant email thread. Go to the side panel and type "draft a response using @ technical specification document to answer the questions outlined in John's message." Notice that when typing @, you can reference information from your Drive files in the response; with that, you can also search for any information from Drive in the side panel without leaving the Gmail interface. We have our answer and can easily click "Insert" and "Send". As you saw, use Gemini in Gmail to summarize threads, draft context-aware replies, and synthesize information across your inbox. But what if you want these tasks to happen automatically every day without you even asking? This is Workspace Studio, the place to create and manage AI agents to automate your work across all of Workspace products, but with no coding required. Studio lets you build agents that can reason through complex workflows. You can build one in minutes just by describing in natural language what you want or by using pre-built templates for common tasks. Based on what you've learned, you could use Studio to boost your email productivity, getting a daily summary of emails or automatically label messages that contain action items. Prepare for meetings by getting pre-meeting briefs delivered directly in Google Chat, or stay on top of tasks automatically by creating Google tasks when Gemini detects action items in your incoming emails. Now, Workspace Studio is currently rolling out to Business, Enterprise, and Education plans. It is a great way to move from using AI to having AI work for you. And your action item: Next time a long thread hits your inbox, summarize it first using Gemini. See you in the next video, where we tackle Google Docs and Drive.3. Let's practice!
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