More My Drive features
1. More My Drive features
Shortcuts are links to files or folders that allow content to be organized into multiple places in Google Drive. Right-click on a file or folder and select Organize, and then Add shortcut. When prompted, use Suggested, Starred, or All locations to specify which folder the new shortcut is to be created in. The same tip for moving files and folders applies here too. By opening the destination folder before creating the shortcut, the folder will appear at the top of the Suggested locations list. To create a shortcut in a folder, you must have permission to access it. Anyone with access to the folder where the shortcut is created will be able to see it, but they will still need access to the original file or folder to access it. If the original file or folder is deleted, moved to the Trash, or your permissions are revoked, the shortcuts will no longer work. A Workspace in Google Drive is a way for you to group files together for quick access. Perhaps you are working on a project where files are spread across other team members' personal My Drives and also some Shared Drives. You can create a Workspace in your My Drive from the Workspaces view. The Workspace will have shortcuts to all of the files that you need for the project. They can be grouped based on a project, a theme, or actually for any context or reason. Files can be added to a Workspace from My Drive, Shared with me, or Shared Drives. Right-click on a file, select Organize, then Add to Workspace. Select the applicable Workspace from the list of Workspaces you’ve created. Google Drive also applies machine learning to suggest which files to add to the existing Workspace and will even recommend new Workspaces over time. To delete a file or folder, right-click on it and choose Move to trash. The content will be moved to the Trash label. Alternatively, you can drag a file or folder to the Trash label. Content added to the Trash will be deleted after 30 days. To view the content, select the Trash label. The default view of the Trash has content removed from My Drive. Select the dropdown Trash from My Drive to change the view to the Trash for any Shared Drives you are a member of. To permanently delete all of the content in Trash, select Empty trash. To permanently delete an individual file or folder, right-click on it and choose Delete forever. Collaborators will lose access to any files or folders that are permanently deleted. If you delete a file that you do not own from your drive, it is removed from your My Drive but it is not deleted. You can also return content in Trash to its original location in Drive by right-clicking on it and selecting Restore. Having strong search capabilities is essential as the number of files and folders stored in Google Drive increases. To search for content, select Search in Drive. Recent searches will appear along with options to search by content type, collaborators, and modification. Selecting a collaborator's name will show a list of files owned by that person. Selecting a content type like documents will show a list of that type of file. Selecting Modified allows you to limit the time range of modified documents. Drive will show results as you type a search word or phrase returning results based on the title and the contents of files and folders. To narrow your search, select the Advanced Search icon located to the right of the Search in Drive field. You can choose the criteria you need in order to filter your search results. To limit a search to the contents of a specific folder, right-click on the folder and select the option that allows you to search within the current folder. If you use Google Docs, Slides, or Sheets, you know that you can add comments and action items to these files. To find comments that require your attention without opening up these files individually, use the Follow-ups filter in Advanced Search. Next to Follow-ups, use the dropdown to select Comments assigned to me only. The results will include all of the files that have comments assigned to you, with the number of items next to the name of the file in the list.2. Let's practice!
Create Your Free Account
or
By continuing, you accept our Terms of Use, our Privacy Policy and that your data is stored in the USA.