Collaborate with Google Docs

1. Collaborate with Google Docs

Welcome to Module 5: Collaborate in Google Docs. Often when collaborating with others on a document, you'll want to leave comments. In this module, we'll discuss how to use comments effectively to support the development of a document. You'll learn how to add comments to a document, assign someone to an action item, resolve a comment, and view the comment history. You'll also learn how Google Docs' comments integrate with Gmail. When collaborating on a document, editors and commenters can use comments for discussions and action items. Comments appear in cards on the right side of the document. To add a new comment, select any contents in the document. So a word, phrase, sentence, paragraph, image, chart, et cetera. Select the add a comment icon that appears on the right edge of the document to add your comment. Type your comment in the text box and select comment to add it or cancel to discard the comment. You can also add a comment from the insert menu and by clicking the add comment icon from the toolbar. To reply to an existing comment, select the comment card and type in the reply box. When you have a comment card selected, the content connected to the comment will appear with a yellow background in the document until the comment is resolved or deleted. You might want to send a comment to a specific person. To do this, mention a person in a comment by typing the plus character or the at character and then start typing their name or email address. Google will make suggestions for you as you type. Select comment to send them a message and add them to the discussion. If they don't have access to the document, a prompt will appear where you can choose the sharing permission to grant them, comment or edit. Remember, you can also turn link sharing on so that anyone with the link to the document can comment. When you mention a person in a comment, a checkbox will appear to allow you to assign the comment to them. Checking the box will notify the person and make them responsible for marking it as done. The person assigned can reply to the comment or select the checkmark in the comment card to mark it as done and hide the discussion. Select more options to edit a comment or delete it. The link to this comment option generates a link that you can copy and send to a collaborator so they can go directly to the comment in your document. As comments are added, edited, and resolved, you can view them all by selecting open comment history next to the share button. From the comment history, you can view, edit, delete, resolve, link to, and reopen comments. Selecting any of the comment cards in the history will move you to the place in the dock where the comment was added.

2. Let's practice!

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Google Workspace End User: Google Docs

BeginnerSkill Level

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This module covers the agenda. It also introduces students to On the Rise and the course business challenge.

Exercise 1: Course introduction Exercise 2: Agenda

Many of us have worked with word processing tools. In this module we will discuss how Google Docs documents are created and how Google Docs works across other file formats, allowing you to edit and save revisions seamlessly and collaboratively.

Exercise 1: Introduction to Google Docs Exercise 2: Quiz Question 1 Exercise 3: Quiz Question 2

In this module, we’ll take some time to understand how you can set your preferences to increase your productivity and explore how to use tools to add value to your content. You will learn how to translate content and to ensure the document is accessible to your audience. You will also learn how to compare documents to quickly identify differences.

Exercise 1: Google Docs tools Exercise 2: Other Google Docs features Exercise 3: Quiz Question 1