Refine prompts with Gemini in Drive

1. Refine prompts with Gemini in Drive

I tried using it on my own, but I didn't quite get the result I wanted. How can I create the best prompts? As you use the tool more, you will get used to what works better or worse, but you can get started by using suggested prompts. When you first open the side panel, it'll display some suggestions like Learn about a file, Summarize a topic, and Ask a question. To view more suggested prompts, in the Gemini in Drive toolbar, select More options, and then click More suggestions. Remember, Gemini uses your history as you continue with additional prompts. If you'd like a fresh start when refining a prompt or entering a new prompt, make sure to clear your history by selecting Clear history in the More options menu. You can use Gemini to ask specific questions about a file. For example, the company I worked with, Cymbal Retail, had a file about their sustainable fashion project that mentioned various deadlines. To quickly keep abreast of the project progress, they asked Gemini questions about key dates and metrics, rather than opening the large file and searching for the information themselves. New project team members could also use Gemini to learn about other team initiatives mentioned in the file. For example, they asked "Summarize Project Green Growth" to learn about another one of Cymbal Retail's long term initiatives. Oh wow. That would be helpful even as a tenured team member. I'm frequently interacting with projects or teams I don't know much about, and reading all their documentation in Drive takes time, So I can just ask Gemini questions about the documents? Exactly. Are there any general guidelines for how to write a prompt when you aren't using a suggestion? There are many resources out there for writing generative AI prompts, and those suggestions will work in Gemini in Drive as well. But in general, the Google Workspace team recommends four quick tips for writing prompts. 1. Use natural language. Basically, just write as if you're speaking to another person and express complete thoughts in full sentences. 2. Be specific and iterate. Tell Gemini what you need it to do. Do you need it to summarize? Write? Change the tone? Provide as much context as possible. 3. Be concise and avoid complexity. State your request in brief, but specific, language. Avoid jargon. 4. Make it a conversation with Gemini. Improve your prompts if the results don't meet your expectations or if you think there's room for improvement. Use follow-up prompts and an iterative process to enhance the results.

2. Let's practice!

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