Form settings and sharing a Google Form
1. Form settings and sharing a Google Form
To access and change the form settings, click the "Settings" button. On the General tab, there are options for who can respond to the form, and what they can do when accessing it. Choose to collect email addresses, or have respondents remain anonymous. If email addresses are collected, respondents can also automatically get a copy of their responses via email. By default, forms created with a Google Workspace account will not allow respondents who are not members of the organization. Uncheck "restrict to users in your organization and its trusted organizations" to allow anyone to respond to the form. Responses can be limited to one per person, but this requires the respondents to log on to a Google account. Respondents can also be given the options to edit their response after submitting, and to see summary charts and text responses of other respondents. Only the owner and editors of the form can always view the results and transfer them to a Google Sheets spreadsheet. Editors can allow respondents to see the results if appropriate. On the presentation tab, a progress bar can be enabled, which can be helpful to respondents to know their progress in longer forms. Question order can be shuffled, which can be helpful to teachers using Google Forms for quizzes. By default, a link will be shown to submit another response unless "limit to one response" was selected on the General tab. A custom confirmation message can also be added. This will be displayed on the page after the respondent submits their answers. Forms also has a quiz mode, which can be enabled on the Quizzes tab. Click the slider to make this quiz to be able to assign point values and enable auto-grading. Grades can be released immediately after submission, or later after the answers are manually reviewed, which is required if some of the question types are paragraph or file upload. Lastly, the respondent can be given the ability to see missed questions, correct answers, and the point values for each question. To distribute the form to respondents. click the "Publish" button to open the Publish form dialog. Check the box to automatically collect respondents' email addresses. Then, choose how you wish to distribute the form. A number of sharing options are available. When distributing via email, type the respondents' email addresses in the "To" field, customize the subject if necessary, and add a custom message. Check "include form in email" to embed the form in the body of the message, which allows responses without having to open the form. Click "Send" to send the email. Click "Add collaborators" to share editing permissions with people. Editors will be able to view and delete form responses. Collaborators can only be editors. Click the link button to view the unique web link to the form. Copy the link and paste it in an email, other Google Docs, text message, et cetera, to share it. Click the "Shorten URL" checkbox to generate a much shorter forms.gle link to the form. Click the embed button to view the HTML code to add the form to a website. You can customize the width and height of the form in pixels before copying the code and pasting it on a page of a website.2. Let's practice!
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